It is not easy to break into the business world as a newcomer. You must meet a variety of requirements and acquire a number of permits and licenses. A registered agent is one of the main requirements for starting a business or company. As a result, you may be wondering: “Who is a registered agent?”. Our article will provide you with answers to some of the common questions regarding registered agents in West Virginia.
Who Is a West Virginia Registered Agent?
Perhaps you are new to the business or you plan to start your own business; then you stumbled upon the term “registered agent.” You may be wondering, who exactly is a registered agent? Simply put, a registered agent is someone who serves as the point of contact for all the legal notices and mails meant for a company. He/She receives all the legal notices, such as lawsuits meant for your company. Registered agents are also sometimes called the agent for service of process, or resident agent, or statutory agent.
The registered agent you choose for your business must be someone who is residing in the same state where your business is based. For example, suppose the main office of your business is in West Virginia, the permanent address of your registered agent must also be in the State of West Virginia. In addition to residing in the same state as your company, your registered agent’s address must be available to receive legal notices as well as emails that are meant for your company during regular business hours.
Choosing a good registered agent is crucial for a company, as it ensures that your company’s legal matters will be handled correctly, and you get to receive the appropriate legal documents designated to your company at the right time. A good registered agent also ensures that you don’t receive or you receive fewer junk mails. Moreover, your address and contact info won’t be available to the public. A wrong choice with who you choose as your registered agent comes with a lot of consequences, such as mishandling the company’s legal documents. Therefore, it’s best if you choose your registered agent carefully.
Who Can Be a West Virginia Registered Agent?
As a business owner, you have the right to choose your registered agent. You can either hire an individual as your registered agent or a company to serve as your registered agent. It is highly recommended that you choose a professional service company as your registered agent rather than being your own registered agent.
In numerous states, including the State of West Virginia, you are allowed to designate an individual as your registered agent. However, you cannot just choose random individuals, as these individuals must meet specific requirements. For example, to be a registered agent in the State of West Virginia, an individual must meet the following requirements:
- He/She must reside permanently in the State of West Virginia.
- He/She must allow his/her name and address to be known publicly and be included in West Virginia’s registered agents’ record. (It is important to know that the street address of the individual must be within the State of West Virginia. This address is referred to as the registered address. Another essential thing to note is that mailboxes or P.O. boxes are not allowed to be used as the registered address because the documents delivered to the registered agent are usually confidential and need the agent’s signature).
- Lastly, the individual designated to be the registered agent must always be available at the address mentioned during the usual business hours. This ensures that if a legal notice or mail is sent during business hours, the agent is at the registered address to receive it.
When choosing an individual as your registered agent, keep in mind that such a person also has personal matters such as meetings, travels, days off, etc for which they may not be available at all times. This means that there is a risk that you might miss critical legal matters or receive them late, which is an important reason why it is better to hire a professional service company as your registered agent than an individual, as a service company is always available to receive papers at any time on your behalf.
Can I be My Own Registered Agent in West Virginia?
Yes, You can if you meet the following criteria:
a) You are 18 years or older
b) You have a physical address in West Virginia
c) You must always be available at your physical address during business hours to receive legal or business communication.
How to Designate a West Virginia Registered Agent?
Designating a West Virginia Registered Agent depends on the legal structure of the business you are planning to run. If you are planning to start a Corporation in the state of West Virginia, your registered agent and his office will be designated in the Articles of Incorporation. However, If your business is a Limited Liability Company (LLC), you’ll have to designate your registered agent and his office in the Articles of Organization. You can choose to submit this form online or by mail.
How West Virginia Residents Get Served Summons?
Being served a summons is perhaps the most crucial part of a registered agent’s job. In West Virginia, a summons happens when the plaintiff submits a lawsuit with the Magistrate court in the defendant’s country. The form must include details like the phone numbers, names, and addresses of the defendant’s business, the amount of money being sought after. These documents are to be submitted alongside a 20 to 60 dollars filing fee. If all of these requirements are met, the West Virginia state will then send a summons to the defendant’s registered agent.
How to Change My West Virginia Registered Agent?
To change your registered agent in the State of West Virginia, you’ll have to fill the Agent Address/Officer Change document. These documents can be completed and submitted online to the West Virginia Secretary of State or through the mail. You can also change your registered agent at the time when you file your Annual Report in the State of West Virginia.
How West Virginia Registered Agents Resign?
There may be instances whereby your registered agent may decide to let go of his position. This means that you would need to find another registered agent. Therefore, the question is, how does a West Virginia registered agent resign from his post? The agent will start by filling out the document called Statement of resignation of Registered Agent in West Virginia. The registered agent needs to fill out his/her name and the business entity from which he is resigning as a registered agent. Note that there’s a 15 dollar filing fee to be paid for the document to be processed. The processing of the documents can take between 5 to 10 working days.
What are the Penalties for Not Having a Registered Agent in West Virginia?
As mentioned above, you need to have a registered agent to form a corporation or a Limited Liability Company (LLC). Should there be an instance whereby you let your agent lapse, you may face some severe consequences. One of the consequences of failing to have a registered agent in the state of West Virginia is that you may lose your good standing in the State of West Virginia. Furthermore, the state of West Virginia also has the power to dissolve your company or your limited liability company administratively/involuntarily if they so decide. More than that, since registered agents handle the legal notices when your business is being sued, you may have legal issues when it comes to lawsuits.
If the court cannot contact your registered agent because you do not have one, the lawsuit may ensue without your knowledge, and the court may reach a judgment against you, all of which you may have no idea about until the verdict has been passed. These are only some of the consequences of not having a registered agent. If you lose your registered agent either because he resigned or because of some other reason, it is highly recommended that you hire another one immediately.
How Much Does a Registered Agent in West Virginia Cost?
$50-$300/year with the most affordable commercial registered agent service providers.
Why Should You Hire a Professional Registered Agent Service in West Virginia?
As the name suggests, professional registered agent services are professionals in the field. This means that they know the inside-out of being a registered agent. In addition to that, a professional registered agent service company is always available for receiving legal notices and other mail meant for a business. This is a huge plus compared to individual registered agents wherein they may not be available on certain days due to meetings, days off, or other personal matters.
One of the benefits of hiring a professional registered agent service is privacy. As a business owner, you can keep your address private since the address displayed will be that of the professional registered agent service. Another advantage of having a professional registered agent service is that it is way cheaper than hiring an accountant or a lawyer as your registered agent.
As professionals, the registered agent service companies know exactly what needs to be done and they do precisely what is expected of them. Also, you will face only minimal issues as the business owner since most of the service companies already have much experience. Another significant benefit of having a professional registered agent service is that they are available in all the States of America, which means that you will surely find one regardless of which state your business is based in at a particular time. Furthermore, suppose you have plans to expand your business to another state. In that case, you no longer need to hire another agent since most service companies have branches all over the country.
Assigning a registered agent is not difficult, at the same time, it is not as straightforward either. Keep in mind all the factors that you need to consider when hiring an agent to make the process as smooth as possible. Again, it is highly recommended that you hire a professional registered agent service as they prove to be more effective with a vast amount of experience and also more beneficial than hiring an individual as your company registered agent in the State of West Virginia.
Is the registered agent really necessary?
Yes, it’s required by law if you’re running a corporation in West Virginia. In fact, it’s required in almost all states (except for New York state).
Do I have to hire a statutory agent instead of a registered agent?
They’re the same thing. There are several alternate terms for registered agents, including statutory agents, registered agents, and sometimes service of process agents.
Service of Process; what does it mean?
Service of process refers to collecting legal documents like a summons; which is an order to appear before a court because of a waiting court case.
Are there any free registered agent services?
Technically, you will have to spend some money. However, the term “free registered agent services” may refer to what some online incorporation services offer as incorporation packages. Some of the best online incorporation services charge only a modest fee to file your formation documents for you. But they may also act as your registered agent, without an additional charge. This is a terrific offer.
However, the “free” aspect may only last a single year. You generally have to renew the services each year, and you’d have to pay for the registered agent services for the following year.
Can’t a family member (like a spouse) act as my registered agent?
Yes, they can and you may even have your own home listed as your registered agent address. But they have to stay home to receive the documents during business hours. They can’t leave without anybody at home.
In addition, you will then have your address listed in public records. That won’t do much for your privacy.
What happens if the registered agent service doesn’t forward the received official documents?
They can be held liable. But this generally never happens, especially with the more reputable services. With the good services, they have people (not just one) in the physical address to receive the official documents. They then scan the documents immediately and then give you official notice regarding the documents.
This usually only happens when you don’t use a professional registered agent service. If you have a buddy acting as your registered agent, then they may just forget to tell you about it!