How to Change a Registered Agent in North Carolina?

North Carolina is a great state to set up your business. It’s one of the best business environments in the US. If you plan on setting up a business in the State of North Carolina, one of the foremost requirements of the state government is having a registered agent.

What is a Registered Agent?

A registered agent can be a business or an individual appointed to receive legal documents for your company. These legal documents include tax notices, subpoenas, lawsuits, and others. 

All companies doing business in the state of North Carolina must have a registered agent to ensure tracking of all legal mail sent within the state. To become a registered agent in the state of North Carolina, you must meet the following requirements:

You must

  • Be able to receive mail during business hours at an office
  • Be present to receive the legal mail intended for the business you represent
  • Have a physical address within North Carolina. Note that making use of a P.O Box is not allowed.

 

Registered Agent in North Carolina, who can work as one?

A person must meet certain requirements before he/she can work as a registered agent in North Carolina. These requirements are made by the Secretary of the State of North Carolina. 

  • A registered agent can be an employee of the company or third parties such as lawyers and registered agent service companies that is a resident or an organization that is located in North Carolina and has a valid street address in North Carolina. Corporations and limited liability companies (LLCs) cannot be their registered agents. However, if you are a resident and of legal age (more than 18) in North Carolina, you are allowed to register as your business’s registered agent in a case whereby you have a start-up business or you are a small business entrepreneur. 
  • If you are a business owner based outside North Carolina, you must first have the authorization to do business.

 

Changing your Registered Agent in North Carolina

If you have decided to shift to another agency or entity to represent your company in North Carolina, maybe because your previous registered agent moved out of the state, no longer wants the responsibility, or he left your company for another. Changing registered agents is easy, all you need to do is follow the following steps, as outlined by the Secretary of the State of North Carolina:

  1. You can change your Registered Agent in North Carolina by either filing for the Statement of Registered Agent or Registered Office form which can be found on the Forms webpage of the  North Carolina Secretary of State or you can change your Registered Agent when you submit your Annual report to the State of North Carolina. You can learn more about how to submit your annual report here.
  2. The Statement of Registered Agent/Registered Office you’ll fill will require information such as the name and address of your new and your current registered agents, an authorization signature from the new registered agent.

You have the option of submitting the forms online, through the mail, or in person. The form must be correctly filled, note that there’s a fee of 5 dollars must be paid for the document to be processed. The payment can be made through money order or a check that is made payable to the “North Carolina Secretary of State”, or you can also choose to pay with a card (if you’re submitting in person or online). If you’re submitting through the mail, the document, check, and a completed Cover Sheet for Corporate Filings (which is available here) will be mailed to the address:

Business Registration Division

PO Box 29622,

Raleigh, NC 27626-0622.

You can also choose to submit the forms and the payment in person, if you’re submitting in person, you’re to deliver the documents and the payment to the address:

Business Registration Division

2 South Salisbury St.

Raleigh, NC 27601.

You have to know that you cannot change your registered agent in the State of North Carolina by just making changes to your Articles of Organization. You can only follow the process explained above.

 

Should I Get a Professional Registered Agent Service Company?

Getting a professional registered agent company can reduce a lot of effort and time for any business owner. There are numerous benefits to it whether you are an established company or a small business owner. Some of these benefits are:

  • Making use of their address instead of your home address, especially if you don’t have an office yet. This detail will be included in public records.
  • Registered Agent processes paperwork for you
  • Notify you immediately if you receive any new legal mail 
  • Notify you of mandatory filing of North Carolina annual reports
  • Help you to avoid penalties for delayed filings
  • Assist you with forms and instructions needed to set up your business
  • If you operate a small business out of state, they fill in as your local contact in the state.

Several agencies offer registered agent services in North Carolina. However, you have to be careful in finding a trustworthy agent to handle your business. 

 

Advantages of Using a North Carolina Business Address vs. Personal Address

  • A business address minimizes exposure of your home address as public information
  • Some city municipalities may not allow using home addresses as business offices
  • Using your personal address can probably link you to business liabilities 
  • Using a business address can help you separate business and personal transactions

 

Conclusion

Having a registered agent is your gateway to setting up a business in the state of North Carolina. Doing it yourself is possible, but it can eat up a lot of your time, money, and energy. It is better to get a registered agent service and use the resources to build your business instead. Let them help you do business hassle-free in North Carolina.

ImageProductFeaturesPrice
Northwest Registered Agent

Northwest Registered Agent

Pricing: $125/year

Who Should Use It: 

If you are willing to pay a little more for top-notch customer support and want to combine virtual office and mail forwarding services with registered agent service.

Pros

  • Top-notch customer service. Great Phone Support. 
  • Focus on Privacy.
  • Documents are scanned on the same day they are received. Mail forwarding is also available.
  • Money back refund possible within 90 days
  • No hidden charges. They handle all fees associated with the change in RA (good if you plan to change your registered agent).

Cons

  • Not the cheapest. Zenbusiness is slightly cheaper.
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ZenBusiness

ZenBusiness

Pricing: $99/year

Who Should Use It: If you need a basic reliable registered agent service at a great price, ZenBusiness is a good choice.

Pros:

  • Affordable pricing. Plans start from $99/year. Offers free registered agent service with its incorporation service
  • Convenient online dashboard for documents
  • Offers business formation services
  • It is a public benefit corporation.
  • BBB accredited (A-) and positive word of mouth on internet communities.

Cons:

  • Does not forward mails.
  • No pro-rated refunds.
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Incfile

Incfile

Pricing: $119/year. Free for the first year if you use their incorporation service.

Who Should Use It: If your objective is to minimize the startup costs in the first year, Incfile is a decent choice.

Pros:

  • Automatic mail forwarding service. Email and SMS notifications
  • Free for the first year if you also incorporate your business with Incfile.
  • It will cost you $119/year as a standalone service.

Cons

  • Customer reviews and word of mouth is mixed. Many customers complain about slow TAT and long waiting time for customer support.
  • Lots of upsells. You may just choose to ignore it.
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LegalZoom

LegalZoom

Pricing: $299/year

  • One of the oldest brands with a high number of customers.
  • 60 days money-back guarantee. 
  • The price is very high as they charge $299/year for standalone registered agent service.
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Harbor Compliance

Harbor Compliance

Pricing: $99/year. It is reduced to $89/year if you opt for a 3+ years package.

Who Should Use It: If you are looking for reliable registered agent services that help track regulatory requirements and promptly notify about lawsuits, Harbor Compliance is a good choice.

Pros:

  • Affordable pricing and no hidden fees. Price starts from $99 a year. Multiyear discounts.
  • Annual reports notification.
  • Same-day document scanning and delivery.
  • You get phone notifications of lawsuits. Other companies generally notify via email.

Cons:

  • No refund if you cancel the service.
  • They do not offer physical delivery of mail

 

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Rocket Lawyer

Rocket Lawyer

Pricing: $150/year

Who Should Use It: Medium-sized or Start-up Business owners who want to take advantage of Rocket Lawyer’s legal subscription services and don’t mind paying to pay a little extra to get their legal needs fulfilled in one place. 

Pros

  • Support from legal experts. You can avail all kinds of legal services in one place.
  • Prompt customer service and Money-back guarantee
  • You do not get free registered agent service with the business formation.
  • Good customer support. Good reputation among users.

Cons

  • Price is on the higher side.
  • No pro-rated or full refund option even if you cancel.
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