In Arizona, like in almost all the other states, you need a registered agent to receive the various official documents, tax forms, and even summons that may be sent to your corporation. It’s a crucial job, which is why it’s mandatory in most states. You can’t start and run a business in Arizona without a registered agent.
Who Can Be a Registered Agent in Arizona?
Before you replace your current agent, you need to think about the replacement so you enjoy a smooth transition. For the agent you need, several requirements must be met. First of all, they can be any of the following:
- An individual adult (at least 18 years old) who is a resident of Arizona
- A business entity (such as a professional registered agent service).
- A foreign registered agent business entity that’s authorized to do business in Arizona
Whether it’s an individual or a business entity, the agent must also have an Arizona street address. This means a physical location, in which there will always be someone to receive the official documents for your corporation during business hours. It can’t be just a P.O. box.
Steps to Change Registered Agent
To change your registered agent in the State of Arizona, you’ll start the process by getting written consent from the new registered agent you’ll be employing. You can get the written consent by using the Acceptance form for Statutory agent, which will be filed with the Corporation Commission of the State of Arizona, and it should be filed simultaneously with the Statement of Change. You’ll download the Statement of Change from the website of the Corporation Commission of the State of Arizona. You’ll be filling the appropriate Statement of Change form for your business depending on the type of business you run. If you run a corporation, you’ll need to file the Statement of Change for Corporations, if you run an LLC, you’ll need to file the Statement of Change for LLCs. You’ll submit the Statement of change you have filled with a cover sheet and the completed Acceptance form for the Statutory agent.
You’ll be required to make a payment of 5 dollars alongside the documents you’ll be sending through the mail if you’re filing for an LLC. However, no filing fee is required if you’re filing for a corporation. You can choose to pay the 5 dollars fee by check, through online methods of payment, or cash (if you’re submitting in-person).
Info to Put In
You will be required to enter the following information:
- The Entity name and number issued to your LLC by the State of Arizona when you formed your LLC.
- The complete street address, city, state, and zip code of your main business office.
- The name and complete business or residential address of the new registered agent for your business, and its entity number if your new agent is an entity.
- The signature of a member of the LLC or the manager that has a record with the State of Arizona. The name of the signer must be the same as one of the names on records with the State of Arizona.
The form has guides and tips to help make sure you put in the exact information asked for. Just read the directions carefully and follow them exactly.
You can submit the files online, through the mail, fax, or in person. You can choose to submit the files online through the eCorp website of the Corporation Commission of the State of Arizona.
To file the documents by mail, print the forms and attach the check for the fee and mail or submit in-person (you can pay cash if you file in-person) to the address:
Arizona Corporation Commission
Corporations Division – Examination Section
1300 W. Washington St.
Phoenix, AZ 85007.
You can also choose to submit the Statement of Change through fax. If you’re filing through fax, the documents and check should be faxed to (602) 542-4100.
Should You Hire a Professional?
This will actually be a lot easier if you’re planning on sifting to a professional registered agent service. The best ones offer exemplary service at extremely reasonable rates. Often, you’re able to download the needed forms with pre-filled information about the service to save time and effort. Northwest Registered agent is one of the most popular companies for this job.
With professionals, you know for sure the job gets done right. They usually have online storage for all the official documents. When they receive the documents for the corporation, the service will immediately scan them so they can send you the digital copies right away. The documents will also be conveniently stored in the same online location as your other business documents, like your formation documents.
Professionals may even maintain a compliance calendar, warning you way ahead of time when you should file a report or comply with some requirement with a deadline. That means you virtually eliminate the risk that you’ll fail to comply with any sort of compliance requirement. Such a failure may lead to fines and penalties, and perhaps even to the dissolution of your corporation. Reinstating your LLC can be a huge hassle, and it’s like starting the formation process for your LLC all over again.
So, if you’re going to change your registered agent in Arizona, you may as well do yourself a favor and switch to a good registered agent service. With the benefits you get with the low costs, you’re able to focus more on growing your business instead.