Forming an LLC is generally a good idea if you’re starting a business. If your business is based in Vermont, then you have to file your LLC with the Vermont state government. That way, you’re legal to operate and you avoid unnecessary fines and penalties.
However, if it’s your first time to form an LLC, then you need to know that it will involve quite a bit of paperwork. And that paperwork doesn’t end once you’ve formally established your LLC. To maintain the good standing of your Limited Liability Corporation, you have to periodically send in more paperwork.
These paper works include filing your LLC Annual Reports. Vermont law requires all LLCs based in Vermont to file an Annual Report with the Secretary of the State of Vermont.
What is an LLC Annual Report?
An LLC Annual Report is a report you file every year, and it’s meant to furnish the state government with the crucial details regarding your LLC. This report should include any updated info or changes that may have happened since the last filing period. As the annual report contains crucial data, it’s also sometimes referred to as a statement of information.
Every LLC in most states has to submit its annual reports. The required information may change a bit depending on the state, but usually, the report will contain the following information:
The name of the LLC
- The main business address of the LLC
- The names of each LLC member (owner), and their addresses
- All the crucial ID numbers for the LLC, such as the state entity number
- The main purpose of the LLC
- A list of authorized signatories
- Information regarding your registered agent
In the State of Vermont, the annual report can be filed online or non electronically through the mail. Filing through the mail is similar to completing the process online that will be explained in detail below, however, you’ll print the form after you have completed it online by selecting the “I Want to Print and Mail With Check” option. You’ll then mail the printed form and the filing fee to the address:
Vermont Secretary of State
128 State Street
Montpelier, VT 05633-1104
The good news is that you don’t have much to pay, as the cost of the Annual Report in the State of Vermont is 35 USD only for domestic LLCs, meanwhile, foreign LLCs will have to pay as much as 140 USD. However, it may cost more if you fail to file the report on time, as it may result in the dissolution of your LLC. You’ll then have to spend money, time, and effort to reestablish the LLC.
Filing the Annual Report helps to make sure that your LLC is compliant with all state regulations. That should keep your LLC in good standing with the Vermont state government, ensuring that your business enjoys all the LLC benefits and protections.
If you’re a member (owner) of a Vermont LLC, you have to ensure that you send in these Annual Reports on time. Your Annual report is due 3 months after the end of your LLC fiscal year. Most LLC takes their fiscal year to be from the 1st of January to the 31st of December. If you do the same, then your LLC Annual Report is due on the 31st of March.
To keep you from forgetting, the state helpfully sends out a courtesy reminder in the form of an email. This email reminder will be sent to the email address of your registered agent you listed on your application when you filed the Certificate of Formation. This is a great step by the State of Vermont, however, it is advised that you set your own reminder as well to reduce the chances of forgetting.
It’s easy since you only have to go online. Here are the detailed steps you need to take to file your Vermont LLC Annual report:
- Go to the Online Business Services webpage of the State of Vermont, and then click on the File an Annual Report option.
- You’ll need to create a new account on the system if you don’t have one yet.
- Sign in to your account and choose the “VT Sec of State Online Services” option. After this, you’ll choose the “File Your Annual/Biennial Report” option
- You’ll then make all the necessary changes to your details as required or confirm the information of your LLC
- Choose the submit button after you have made and review all the changes.
- You’ll be required to make a payment of the 35 USD or 140 USD filing fee that the State Charges as the case may be. This would be done by inputting your Credit/Debit Card details to make the payment.
- The next page will confirm that you’ve submitted your Annual Report for Filing and have made the payment.
Again, just make sure you do all this on or before the last day of the 3rd month after your LLC Fiscal Year. Your annual report will be processed within 24 hours after submission.
Who Should Do This Task?
Basically, the right person to do the task is the person with access to the necessary information that must be included in the Annual Report. This can be a member or LLC officer. It can be someone that the LLC authorizes to file on its behalf.
It’s very possible that you can foist this task to professionals, such as the online service provider that helped you with the LLC formation procedure and provided you with its registered agent services. This may be part of a package (usually the medium or premium package), though it may be available as an extra service for a fee with the basic formation package.
This does save you a lot of time and tedium. Plus, you can concentrate on your business while the service deals with all the necessary report filing.
In addition, the service provider can maintain your privacy, as it will take care to submit only the absolutely required information. The privacy benefits may include the following:
- The service provider can list their contact information, so that you won’t have to file your residential address and personal smartphone number.
- The service provider will also list only their IP address. This limits the connection between your smartphone, personal PC, and LLC work computers. That way, advertisers can’t track you online.
- In case that the report asks for bank and credit card information (when the filing suddenly comes with a fee), then the service providers also furnish their own bank and credit card information. You still protect your own bank and credit card info.
An online service provider charges much more reasonable rates, compared to what a lawyer might charge. A reputable service provider can also file the Annual Report as soon as possible, so you can be sure that it won’t be late and your LLC won’t suffer any fines and penalties (such as dissolution). You can check our top brands such as ZenBusiness or Northwest Registered Agent.
There’s no uniform fee as to what a service provider will charge for filing the Vermont LLC Annual Report. The best brands in the business usually charge $100 or so.
If you’re the sole owner of the LLC and you have the time to spare, then it’s really no trouble doing this yourself. The main risk is that you may make a mistake, by entering the wrong information or by pressing the wrong keys. A professional with extensive experience with this task will be very unlikely to make those mistakes.
Still, it’s all up to you. Just make sure you get the Annual Report filing done for the year!