In Iowa, like in almost all the other states, you need a registered agent to receive the various official documents, tax forms, and even summons that may be sent to your corporation. It’s a crucial job, which is why it’s mandatory in most states. You can’t start and run a business in Iowa without a registered agent.
Who Can Be a Registered Agent in Iowa?
Before you replace your current agent, you need to think about the replacement so you enjoy a smooth transition. For the agent you need, several requirements must be met. First of all, they can be any of the following:
- An individual adult (at least 18 years old) who is a resident of Iowa
- A business entity (such as a professional registered agent service) based in Iowa.
- A foreign registered agent business entity that’s authorized to do business in Iowa.
Whether it’s an individual or a business entity, the agent must also have an Iowa street address. This means a physical location, in which there will always be someone to receive the official documents for your corporation during business hours. It can’t be just a P.O. box.
Steps to Change Registered Agent
You can change your Registered Agent through two means in the State of Iowa: either Online or by Mail. You can complete the online method by using the Fast Track Filing system. You’ll have to create an account on the system. To use the non-electronic means, you can download the Registered Agent or Registered Office Change Statement form from the Fees and Forms Webpage of the Iowa Secretary of State website.
The State of Iowa also makes it possible for you to change your registered agent by making changes to the biennial report you submit in the State of Iowa. You can only use this method if you’ll be changing your registered agent around the time you’re to submit your biennial report. Note that you’ll need to pay a sum of 45 dollars fee whenever you submit your business biennial report.
There is no filing fee to be paid when you file the Registered Agent Change Statement form in the State of Iowa. However, if you run a partnership, you’ll need to pay a sum of 5 dollars through online methods of payment.
Info to Put In
The form has guides and tips to help make sure you put in the exact information asked for. Just read the directions carefully and follow them exactly.
You can submit the Registered Agent or Registered Office Change Statement form through the mail, by fax, or in person.
If you’re submitting through the mail, print the forms, fill, and then mail to the address:
Secretary of State
Business Services Division
Lucas Building, 1st Floor
Des Moines, IA 50319.
You’ll be delivering the documents to the same address as above if you’re submitting them in person.
You can also choose to fax the completed forms to (515) 242-5953.
Keep in mind that the State of Iowa will take between 2 to 3 working days to process the change of your Registered Agent.
Should You Hire a Professional?
This will actually be a lot easier if you’re planning on sifting to a professional registered agent service. The best ones offer exemplary service at extremely reasonable rates. Often, you’re able to download the needed forms with pre-filled information about the service to save time and effort. Northwest Registered agent is one of the most popular companies for this job.
With professionals, you know for sure the job gets done right. They usually have online storage for all the official documents. When they receive the documents for the corporation, the service will immediately scan them so they can send you the digital copies right away. The documents will also be conveniently stored in the same online location as your other business documents, like your formation documents.
Professionals may even maintain a compliance calendar, warning you way ahead of time when you should file a report or comply with some requirement with a deadline. That means you virtually eliminate the risk that you’ll fail to comply with any sort of compliance requirement. Such a failure may lead to fines and penalties, and perhaps even to the dissolution of your corporation. Reinstating your LLC can be a huge hassle, and it’s like starting the formation process for your LLC all over again.
So, if you’re going to change your registered agent in Iowa, you may as well do yourself a favor and switch to a good registered agent service. With the benefits you get with the low costs, you’re able to focus more on growing your business instead.